Looking for the best event production companies to help you manage the technological aspects of your events?
When it comes to live, virtual, or hybrid event production, “67% of event organizers state that technology to ensure a smooth experience is a challenge.” (Markletic) And when you work for a large organization in a high-touch industry like pharma, where hundreds of different types of events take place every year, the challenge is even greater.
Event production companies can ease your stress by providing technical support throughout the entire event production and execution process. But how do you make sure you’re selecting the one that offers all the event production services you need for your event?
We’ve worked with 50+ event production agencies in the 20+ years we’ve been in the event tech industry. And many of them use our enterprise event platform and customizable mobile event app to help organizations to deliver engaging events.
That’s why we’ve created a list of the top event production companies to help you, along with our customers from 10 of the top 20 life science companies in the world and the Big Four professional services networks, make the right decision when selecting the best event production agency for you.
We regularly update our list of the top event production agencies. If you would like to submit an application to be added to the list or would like us to update your details, please complete this form. We will review your information the next time we update it. And if you make it onto our list, we will send you a promotional kit you can use across all your channels to showcase that you are featured.
*This list is based on SpotMe’s experience with event production companies. It is not a fully comprehensive list and the companies are listed alphabetically.
SpotMe is one of the few event tech companies to offer professional all-in-one event tech services to help you create engaging and compliant events in a cost-efficient way. If you’re using SpotMe and want to find out more about our event tech services that receive an outstanding NPS score every time, get in touch today.
From enterprise implementation to technical support with single events, you can trust us to handle everything event-tech related at the thousands of events you run each year. We offer a wide range of event production services from live, virtual and hybrid event production, to onsite video production and event platform and app training.
What are event production companies?
Event production companies take care of the technological and creative execution of your event for you. They are experts in creating an engaging atmosphere for your audience, whether it’s live, virtual, or hybrid event production. This can include sound, video, lighting, and other design elements.
Large organizations that run hundreds or thousands of events every year work with event production agencies from the very beginning of the event planning process. Together, they identify the event’s vision and goal. Then, the event production company plans the technical aspects for them. From audiovisuals and content streaming to equipment and crew.
Event production companies ultimately have the experience and contacts you need to bring your event vision to life – no matter the size or scope of your event.
What is the difference between an event production company and an event planning company?
You may hear terms like “event planning”, “event management”, and “event production” used interchangeably. But in actual fact, each of these services requires a very different skill set and so unique personnel.
Here’s the main difference:
- Event management companies make sure all the logistical aspects run smoothly.
- Event production companies, on the other hand, make sure that your event looks and sounds great, and that the technology works just the way it should.
That said, some companies provide both event production services and event management services. Take a look at both our list of event production companies and our list of event management companies if you are looking for help with both.
Not sure how to go about planning your hybrid event? We’ve put together an executive guide and 6-month practical plan to help you out!
Key event production services
The best event production companies should offer a full range of event production services for live, virtual, and hybrid events of varying sizes. Many event production services overlap: you’ll likely be working with vendors who are experts in audio and video production, stage design, lighting design, and more. But there are some key services that you should look out for when looking for an event production company.
For starters, all the best event production companies will have the capacity to create turn-key solutions that take care of every detail from start to finish. This includes pre-production (designing a concept that meets your goals) as well as post-production (communicating with speakers and audiences and publishing content online). This is usually using a fully customizable and integrated event platform.
They should be able to provide professional A/V equipment and staff to make sure that sound and visuals run smoothly during your event.
Finally, they should also have contingency plans in place so you can rest assured your event will still be a success if something unexpected occurs.
Here’s a list of a few things event production companies take care of:
A/V (audio/visual)
Whether you’re hosting a virtual event or renting out a physical space for an in-person event, event production companies will handle all the A/V equipment. This includes setting up speakers and screens, providing sound engineers to tweak and optimize audio levels, and making sure there are no technical issues.
Lighting
Lighting is so important for any type of live or hybrid event. From LED lighting to strobes to traditional theatrical lighting, event production companies can help you set up whatever kind of lighting you need.
Staging
Whether it’s building stages or designing special effects like pyrotechnics or lasers, event production companies have the expertise to bring your ideas to life! They can also help you select the right stage pieces – from trusses to risers – to make your stage look amazing.
In short, it’s important to find an event production company that offers all the event production services and that has the experience and skills to help you produce successful live, hybrid, or virtual events. By researching their previous work and being aware of these key services offered by top event production companies in the industry, you can find the right fit for your project.
3 benefits of working with an event production company
If your company plans hundreds of live, hybrid, and virtual events every year, you know a lot of work goes into the process. But, you don’t have to go it alone. Working with an event production company can make the process much easier, and even save you time and money in the end. Here are some of the biggest benefits of hiring an event production company:
Professional network
Event production companies often have connections with industry-leading vendors and suppliers, which gives them access to special deals and discounts. Plus, they can leverage these relationships to find the best fit for your event in terms of location, talent, technology, and décor.
Experienced team
Event production companies come with experienced personnel who understand how all of the moving parts need to fit together for successful events. From strategists and designers creating a vision for your event to project managers who make sure every detail is taken care of. The team has experience pulling off live, virtual, and hybrid events like yours over and over again.
Technology expertise
When it comes to choosing technology stacks for the mix of event formats you run every year, event production companies can help you identify what’s right for your specific needs. They often have partnerships with relevant technology providers as well as access to in-house tech teams they can tap into if needed.
For example, they will be able to suggest the best mobile event app that will boost digital engagement at your live events, the best hybrid event platform to get physical and remote attendees interacting with one another, or the best virtual event platform to beat the Zoom fatigue.
By working with an experienced event production company, you get not only peace of mind knowing that all the technological details are taken care of but also access to event industry professionals who are ready to handle any issue or problem that arises during your event planning process.
How to choose an event production company
Making the right choices when it comes to event production companies is key. That’s why it’s important to have criteria in mind to narrow down your choices.
Here are some tips on how to choose the right production company for your event:
Reputation
It’s important to check out what previous clients say about the event production company. Read customer feedback, get references, and talk to others who’ve used them before. This will give you a good idea of what you can expect from them.
Technology-advances
Event production companies should be up-to-date with the latest technology and well-versed in hybrid and virtual options like streaming, interactive elements, and remote platforms. Choose a production company that can deliver cutting-edge solutions for events of all sizes and formats.
Budget considerations
Your budget will play a big role in deciding which production company is right for you. Make sure that you understand their pricing structure upfront. Get quotes in writing so that you don’t end up with any surprises later on down the line.
Communication
You need an event production company that’s available and willing to work with you. Especially when it comes to brainstorming ideas for your event or hassle-free problem-solving when needed. Also, make sure they are knowledgeable, reliable, organized, and attentive to detail!
Take a look at our list of the best event production companies for live, virtual, and hybrid events in 2024 to find the right fit for your company.
Top live, virtual, and hybrid event production companies in 2024
When it comes to the technological elements of events, you want to make sure you’re working with the very best event production companies. But how do you go about choosing the one that’s right for you?
Here’s a list of top event production companies for you to choose from.
**When we say ‘SpotMe certified’, we mean that the event production company has passed the SpotMe Academy Courses.**
SpotMe
Where they offer their services: Global
Year founded: 2000
Total staff: 150+
Live event production: Yes
Virtual event production: Yes
Hybrid event production: Yes
Description:
Although not exclusively an event production company, SpotMe has been providing and supporting customers from high-touch industries with event technology at their in-person, virtual, and hybrid events for 20+ years. By delivering professional event services alongside our event tech solutions, we provide companies with a cost-efficient way to run exceptional events.
12,000+ global Fortune 500 business leaders, including 10 of the top 20 life science companies, the Big Four professional services networks, and leading technology companies use SpotMe’s enterprise event platform and mobile event app to create engaging, personalized, and compliant event experiences that help companies build better customer relationships.
With 250+ professionals all over the world, we support our customers with live, virtual, and hybrid production to help them run successful events and achieve their business goals. We also have a network of 20 certified service partners with an international presence.
And with 10+ languages and industry-specific event knowledge, working together is a breeze.
Main services:
- Live production
- Virtual production
- Onsite video production
- Event platform and app training
Clients:
- Johnson & Johnson
- Novartis
- Roche
- Sanofi
- Deloitte
- PwC
To see which leading global companies in high-touch industries use SpotMe to deliver engaging events and the event apps that have made an event app leader on G2 every quarter for 5+ years, check out our customer page.
Ashfield Event Experiences
LinkedIn | Twitter | Instagram
Where they offer their services: Global
Year founded: 1986
Total staff: 318
SpotMe certified: Yes
Live event production: Yes
Virtual event production: Yes
Hybrid event production: Yes
Description:
With 320 global employees, delivering over 1,700 projects each year for 65+ clients in the medical/life sciences industry, Ashfield Event Experiences (AEE) is a market-leading healthcare event specialist.
AEE provides end-to-end healthcare event solutions across the entire product lifecycle, all from their in-house team of passionate, experienced experts. Their global teams across project management, production, audience engagement, logistics, and venue sourcing work tirelessly to create experiences that resonate with audiences and deliver results.
This event production company has been in business for over 45 years and they are proud to count the most innovative and impactful healthcare companies as clients.
Main services:
- Consultancy & strategy
- Creative & design
- Engagement design – messaging, content & communications
- Technical production & digital platforms
- Environments
- Healthcare Compliance
- Logistics & attendee management
- Venue sourcing
Clients:
- J&J
- Genmab
- EMD Serono
- Sanofi
- AstraZeneca
Case studies:
- Employee engagement event for Genmab
- Hybrid launch event for Janssen Oncology
- A company day with a festival twist for Sanofi
Exploring your hybrid event platform options? Check out the 15 best hybrid event platforms in 2022.
BCD Meetings & Events
LinkedIn | Twitter | Instagram | Facebook
Where they offer their services: Global
Year founded: 2006
Total staff: 1,500
SpotMe certified: Yes
Live event production: Yes
Virtual event production: Yes
Hybrid event production: Yes
Description:
BCD Meetings & Events is an events agency that orchestrates meetings and events that make an impact, exceed expectations, and achieve business goals. They form long-term partnerships with their clients to support and collaborate with them. And they apply the following values to everything they do: feed the future, solve it together, act with purpose, do what’s right, and give your best.
This events agency applies these values and utilizes their global network and buying power to create memorable events.
Main services:
- Venue Sourcing
- Project Management
- Delegate / Website Management
- Budgeting
- TOV Reporting
- Supplier Management
- Delegate Travel
C2 International
LinkedIn | Twitter | Instagram | Facebook
Where they offer their services: Global
Year founded: 2012
Total staff: 200+
SpotMe certified: No
Live event production: Yes
Virtual event production: Yes
Hybrid event production: Yes
Description:
C2 International is revolutionizing the event business industry as a pioneer in “Festivalization.” Back in 2012, the flagship, C2 Montréal event proved to be one of the best events for business leaders. Over the years, it has earned awards such as “Most Innovative Conference,” “Best Conference” and many more.
In fact, the popular conference went virtual in 2020, becoming one of the most talked about online events of the year.
Main services:
- Strategy
- Experience design
- Event technology
- Production and management
- Sales and partnerships
- Guest services
- Content and programming
- Marketing and editorial solutions
Clients:
- Novartis
- Michelin
Dorier Group
Where they offer their services: Worldwide thanks to their strategic partnerships, e.g., with AV ALLIANCE and CONGRESS RENTAL NETWORK
Year founded: 1976
Total staff: 83 (Switzerland)
SpotMe certified: No
Live event production: Yes
Virtual event production: Yes
Hybrid event production: Yes
Description:
Dorier Group is an audiovisual event experience company serving corporate and institutional clients for more than 50 years. Their clients trust us to design and operate events that elevate what their audience sees, hears, and experiences emotionally.
With all expertise under one roof, Dorier Group facilitates an efficient event planning experience, controls costs and streamlines your efforts. They offer a complete solution – from conception to on-site delivery, their exhaustive range of services meets all needs, preventing you from engaging with multiple vendors.
In addition to their offices in Europe, Latin America, and Asia, they have reinforced their international presence through strategic alliances with 100+ qualified audiovisual companies spread over 80 countries to further their clients’ best interests, lower their costs, and guarantee the same Swiss quality experience in every corner of the world.
Main services:
- Spatial concept & Scenography
- Impactful stage design + Effective lighting design
- Innovative technology
- Exhibition stand design
- Video production & services
- Audiovisual consulting + Powerful PTT design
- Simultaneous interpretation
- Fixed installations
Clients:
- Abbvie
- Incyte
- LVMH
- Fédération International de l’Automobile
- Montreux Comedy Festival
EGG Events
LinkedIn | Twitter | Instagram
Where they offer their services: France, Switzerland, DUBAI / UAE, USA, Belgium, Italy, Spain, USA
Year founded: 2000
Total staff: 200
SpotMe certified: Yes
Live event production: Yes
Virtual event production: Yes
Hybrid event production: Yes
Description:
EGG is an international experiential communication agency, 100% independent (100% woman-owned), specialized in the conception, management and production of events (physical, virtual, hybrid) and communication programs for clients worldwide in all sectors, with a focus on healthcare.
They design 800 customized events every year for over 100 clients, guided by their philosophy that each project is a unique undertaking with a “before and an after”, and by their commitment to sustainable development.
They provide their customers with the highest level of service in event planning, management and production for all event formats from team-buildings or sales meetings to product launches, incentive trips, congresses, conferences and symposia.
They strive for a workplace that respects and values all staff members, enabling them to do their best work for their clients.
Main services:
- Strategic planning
- Event concepts
- Graphic design & Branding
- Destinations & venue sourcing
- Communication Strategies
- Production / AV / technical solutions
- Protocol, security and flow management
- Ticketing & Participants management
Clients:
- Sanofi
- Worldline
- Bacardi
- L’Oreal
Encore Global
LinkedIn | Twitter | Instagram | Facebook
Where they offer their services: Global
Year founded: 1993
Total staff: 7,555
SpotMe certified: No
Live event production: Yes
Virtual event production: Yes
Hybrid event production: Yes
Description:
Encore Global is a leading global events production company that creates seamless end-to-end experiences for hybrid, virtual or in-person meetings with 2,100+ in-house venue locations in 23 countries.
Whether you need a clean and safe place to meet, a professional presentation studio, or a strong virtual platform. Or whether you already have a preferred technology provider, Encore’s hybrid and virtual event production and venue services will meet you right where you are and help fulfill your objectives.
Encore’s hybrid event production solution, Hybrid+, combines the best platforms, production, and onsite technology with event strategy, creative, and design capabilities to ensure you deliver the best hybrid event and maximize engagement.
FIRST
LinkedIn | Instagram | Facebook
Where they offer their services: New York, Los Angeles, London & Singapore
Year founded: 1996
Total staff: 861
SpotMe certified: Yes
Live event production: Yes
Virtual event production: Yes
Hybrid event production: Yes
Description:
First Agency is a global brand experience agency that brings together brands and people through creative, connected experiences. The hybrid and virtual event production company’s full suite of capabilities includes content, creativity, digital technology, management and delivery, and data and insights.
With an increased focus on enhanced content strategies, digital technology support, and data and analytics, the hybrid and virtual event production agency has adapted to the changing goals of companies and is now delivering these specialized services through “FIRST Solutions.”
Main services:
- Content
- Creative
- Digital Technology
- Management & Delivery
- Data & Insights
Clients:
- LG
- Mercedes
- Advent International
- Shopify
- Carlyle
- Swift
- Netflix
- Montblanc
Case studies:
Freeman
LinkedIn | Twitter | Instagram | Facebook
Where they offer their services: US
SpotMe certified: No
Live event production: Yes
Virtual event production: Yes
Hybrid event production: Yes
Description:
Freeman is a Dallas-based hybrid and virtual event production company that has received more than 100+ awards in the past few years!
Whether your event is hybrid, in-person, or virtual, Freeman is a choice you’ll want to consider. Freeman covers all sorts of events ranging from sponsorships, annual meetings and trade shows to virtual exhibits and galas.
Main services:
- Overall program management
- Content and speaker management
- Graphics
- Lighting design and audiovisual support
- Event site services
Stagedge
LinkedIn | Twitter | Instagram | Facebook
Where they offer their services: Global
SpotMe certified: No
Live event production: Yes
Virtual event production: Yes
Hybrid event production: Yes
Description:
Stagedge specializes in 3 core areas: staging, content, and technology. Dedicated to conceiving, creating, and executing immersive brand experiences through live, virtual, and hybrid event production, Stagedge offers a fully customizable environment and turnkey operations.
To complement this “Virtual 2.0” world, Stagedge makes its events interactive, secure, and available on demand, in case people miss the event in real-time.
Clients:
- Dell Technologies
- Hasbro
Vantage Global Event Production GmbH
Where they offer their services: Global
Year founded: 2008
Total staff: 16
SpotMe certified: No
Live event production: Yes
Virtual event production: Yes
Hybrid event production: Yes
Description:
Vantage Global Event Production GmbH is an event production company specialized in the creative and technical production of corporate events around the globe.
With their creatives, designers, producers, production managers and filmakers they deliver incredible events, weaving together EXPERIENCE DESIGN, CONTENT CREATION, EVENT PRODUCTION & TECHNICAL PRODUCTION.
Main services:
- Experience Design
- Theme Development
- Environmental / Stage Design
- Video Production
- Event Production
- Show Calling, Stage Management
- Technical Planning & Engineering
Clients:
- F.Hoffmann- La Roche
- Janssen
- Novartis
- Syngenta
- ABB
West End
LinkedIn | Twitter | Instagram | Facebook
Where they offer their services: UK
SpotMe certified: No
Live event production: Yes
Virtual event production: Yes
Hybrid event production: Yes
Description:
West End is an international experience creation company with 40+ years’ experience in the hybrid and virtual event production industry. It has a production capability that is entirely in-house and based on the latest technology.
This hybrid and virtual event production company specializes in creating memorable experiences for sectors such as ethical healthcare, finance, and other highly regulated markets.
They provide support with everything you need to produce your hybrid or virtual event. Whether you need a small or large stage or exhibition set. Or event support material and interactive media. West End has it all.
And with a dedicated account manager and technical staff, you know you’ll be in good hands.
WMH Project
Where they offer their services: France, China & Belgium
SpotMe certified: No
Live event production: Yes
Virtual event production: Yes
Hybrid event production: Yes
Description:
WMH Project is a hybrid and virtual event production company that is the result of a merger. Several existing agencies that had been in the event production market for 25+ years joined forces to provide a high level of expertise. These agencies included FC2 Events, PHB Events, Mondial Events, TeamWork & Vademecom FC2 Events.
With experts in spatial design, in-person and virtual events, travel, and public relations, the WMH project help you deliver the most engaging brand experiences.
Clients:
- Volvo
- Novartis
- Nestlé
Still feeling lost about hybrid events? To get some clarity, read What is a hybrid event and why are they the future of event marketing?
WRG Live
LinkedIn | Twitter | Instagram
Where they offer their services: UK & US
Total staff: 200+
SpotMe certified: No
Live event production: Yes
Virtual event production: Yes
Hybrid event production: Yes
Description:
With 25+ years of event hosting experience, WRG Live has a proven track record of handling all types of events. It creates and delivers 1,400+ virtual, in-person, and hybrid experiences around the world every year. At its core, WRG is an event and experiential agency that serves customers across the healthcare, energy, technology, luxury, retail, FMCG, and financial & professional services industries.
Spanning across the UK and US, this hybrid and virtual event production company has 200+ employees whose main goal is to create and deliver unforgettable content and experiences!
Are health and safety a major concern as you plan your hybrid event? WRG Live’s health & safety team won 2 internationally recognized awards in 2020 from the Royal Society for the Protection of Accidents (RoSPA). With almost 2,000 entrants every year and as the UK’s longest-running Health and Safety Awards, this is something to be proud of.
Trends in event production for 2024 and beyond
2023 is proving to be a big year for event production, with organizations needing more and more live event production for in-person events and hybrid event production for events that have both physical and online elements.
Knowing the top event production companies can make a huge difference to your event – whether you’re looking for something truly unique or want the best experience for your guests.
But, what trends should you be on the lookout for in 2024?
Live event production
Live events are making a strong comeback this year and more events are being held in person. As such, we’re expecting to see more immersive experiences that involve more elements of digital engagement. An example of this is interactive gaming activities that involve virtual reality (VR) and augmented reality (AR).
Hybrid event production
Hybrid events include a combination of virtual and live components, with either or both elements taking place simultaneously. For these types of events, look for hybrid event production companies with expertise in both live streaming services and physical event design. These companies will be able to create experiences that seamlessly transition from one platform internet-based platform to another with ease.
Virtual event production
Virtual events have taken off over the past few years, and although organizations are hosting fewer virtual events, they can’t deny the benefits of hosting at least a few every year. The best event production companies will be able to help you create unique virtual experiences – think personalized video backgrounds, 360-degree tours, exclusive games, creative music playlists – all while adapting quickly and efficiently to any changes required by technology advancements.
Discover the event platform top event production companies use
SpotMe is an enterprise event platform tailored to high-touch industries. With global customers from 10 out of the top 20 life science and pharma companies, the Big Four professional services networks, and leading technology companies, we offer an integrated, customizable solution that keeps audiences engaged at any event format.
Run true hybrid, in-person, and virtual events with a branded mobile event app (or congress companion app). Give your participants a hyper-personalized, interactive experience they will love with activity feeds, networking, moderated Q&A, polls, gamification, customizable agendas, a meeting scheduler, and more. And make events more accessible and inclusive with live captioning, translations, and on-demand content.
Thanks to easy-to-use templates and deep CRM integrations, get consistent first-party data insights that flow into your CRM and help you drive your next best action. And with 24/7 instant support and white-glove onsite services and production services, hosting events has never been easier.
Ready to boost event engagement with an event production company and an engaging event platform and app? Request a demo now.
SpotMe was named a Leader in The Forrester Wave™: B2B Event Management Technology, Q1 2023. Get your complimentary copy of the Forrester wave report now.
Want to feature on our list of the best event production companies?
We regularly update our list of the top event production agencies. If you would like to submit an application to be added to the list or would like us to update your details, please complete this form. We will review your information the next time we update it. And if you make it onto our list, we will send you a promotional kit you can use across all your channels to showcase that you are featured.
Event experts who contributed to this article
- Olivier Aubert (Business Development & Partnerships Director, SpotMe)
- Pierre Boesinger (Head of Sales, SpotMe)
