The ultimate event run of show template (+ example)

Say goodbye to those pre-event nerves by outlining the who, what, where, when, and how of every aspect of your event in this easy-to-use, customizable run of show template.

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SpotMe’s event run of show template is used by Fortune 500 and top life science companies like:
PWC logo Deloitte Liberty Mutual J&J Pfizer
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Use the ultimate event run of show template to:


  • Map out every detail in a logical flow to ensure a seamless live event

  • Keep everyone involved on the same page to maximize effective collaboration

  • Stay on top of everything in one place and easily make tweaks as you go

  • Relax knowing that you’ve done everything in your power to ensure your event runs smoothly

Use the ultimate event run of show template to:


  • Map out every detail in a logical flow to ensure a seamless live event

  • Keep everyone involved on the same page to maximize effective collaboration

  • Stay on top of everything in one place and easily make tweaks as you go

  • Relax knowing that you’ve done everything in your power to ensure your event runs smoothly

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This template was put together by our internal team of project managers who have supported 12,000+ event builders from leading companies with thousands of virtual, hybrid, and in-person events for 20+ years.

It contains insights from global events they've managed in a wide variety of industries – life science, professional services, technology, finance, and manufacturing.

Get credit for running exceptional events

Creating a detailed timeline with all your event’s key information will help you achieve your event goals. But you don’t have to start from scratch!

We include everything you need in our template. All you have to do is add the details:

  • Key event information

  • Important links

  • Activities

  • Start and end times

  • Speaker announcement email

  • Speakers

  • Content

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Download ‘The ultimate event run of show template’ and say goodbye to those pre-event nerves and make sure your events run smoothly!