Choosing the best event registration platform is one of the key steps in hosting a successful event. Why?
With the best event registration software to suit your needs, you can streamline your entire registration process, drive signups with personalized experiences, and collect valuable first-party data from registrants.
But with so many options out there, how can you find the best event registration platform for your event needs?
With 500,000+ people attending events delivered with SpotMe every month, we know what it takes to create an engaging experience from the moment guests land on your event registration platform to the moment they leave your event. That’s why we’ve reviewed 12 of the best event registration software based on features like customization, ease of use, reporting and analytics, and more.
Whether you’re a life sciences or pharma company organizing advisory board meetings, investigator meetings, and satellite symposia, or a professional services firm running international conferences. We’re here to help you find the best event registration platform to help you achieve your goals.
Want to go straight to the list of the 12 best event registration software to find the one that suits your needs? Let’s go!
What Is Event Registration Software and How Can It Help You?
Event registration software helps event organizers manage attendees for conferences, congresses, satellite symposia, investigator meetings, and more. This type of software provides an easy way for people to sign up for your event, whether it’s an in-person event, a virtual event, or a hybrid event. It also gives you a simple system to keep track of registrants, gather valuable first-party attendee insights and handle logistics.
What Does Event Registration Software Do?
Event registration software allows attendees to sign up for your event and enter their personal information. The software then stores all registrant data in one place for you to view, organize, and export as needed. Typical event registration software features include:
- Customizable event registration pages: Create web pages specific to your type of event. For open events looking to maximize attendance, set up a public page. For private events, invite individuals to complete pre-filled forms. For mixed events, offer different experiences for different attendee types.
- Customizable registration forms: Build forms to collect info like names, emails, ticket types, dietary requirements, etc. Use conditional logic to make form filling easy and relevant.
- Reporting and analytics: Run reports to see registration numbers, most popular ticket types, and more. View charts and graphs to analyze important metrics.
- Targeted communications: Send automated, personalized emails to confirm registration, share event updates, and remind attendees. Customize emails with your branding and event details.
- Badge printing: Print professional name badges for your attendees. Some systems integrate directly with badge printers.
- And more: Additional features may include check-in tools, networking apps, and website integrations.
In summary, event registration software gives you a simple, streamlined system to handle all parts of your event registration process in one place. With the right event registration solution in place, you can spend less time managing logistics and more time planning an engaging event.
Key Features to Look for in Event Registration Software
When choosing event registration software, consider the key features that will benefit your event and attendees.
Functionality
Look for an event registration solution that can handle all of your event’s needs, from accepting registrations to managing name badges. It should also provide tools for customizing the registration experience, sending email blasts and automated reminders to attendees, and generating reports on registration data.
If you’d prefer to keep things simple by running everything on the same event platform, make sure the event registration software includes engagement and follow-up features. That way you can manage your entire event lifecycle using one solution.
Ease of Use
Look for a user-friendly interface with an intuitive design. The event registration process should be simple for both organizers and attendees to navigate. Event registration software features like drag-and-drop form builders, pre-built templates, and automated, targeted emails can help streamline setup and management.
Customization
The event registration software should provide options to customize the registration form to match your brand and capture important details. You may need fields for attendee information or event surveys. Look for software with flexible form customization.
Reporting and Analytics
Robust reporting and analytics allow you to gain insights into your registrations. Key metrics include registration numbers and sources of traffic. Many tools also offer real-time dashboards and the ability to export custom reports.
Integrations
If you use other software like CRMs, MAPs, or engagement platforms look for event registration solutions that integrate with those platforms. Common integrations include Hubspot, Salesforce, Marketo, or Veeva if you’re a life science or pharma company. Integrations can help save time and streamline data flow between systems.
With the right combination of features and tools for your needs, event registration software can help ensure a smooth registration process and a successful event. Evaluate options carefully based on functionality, customization, analytics, and budget to choose the best solution for your organization.
Cost
Event registration software is available at a range of price points. The total cost will depend on the features, integrations, and level of support you need. Many solutions offer tiered pricing plans for small events like advisory boards, mid-sized events like investigator meetings and satellite symposia, and large events like congresses and conferences. Look for an event registration solution that fits your budget but also has the capability to scale up as your events grow over time.
Top tip: To stay within your event budget, look for event registration software that does more than just event registration. By having one event platform to manage your A to Z of events, you’ll not only save money, but also time for setup and management.
Flexibility
Look for an event registration platform that gives you flexibility in how you set up, organize, and manage your events. The software should support all types of live, virtual, and hybrid events, including conferences, congresses, advisory boards, investigator meetings, satellite symposia and more. It should provide tools for handling attendee check-in, name badge printing, and any other logistical needs specific to your events. The solution should also give you flexibility in customizing the look and feel to match your branding.
How We Selected The 12 Best Event Registration Platforms
Want to know how we put together our list of the 12 best event registration platforms? Here are the criteria we based it on:
- Features: We looked for event registration software that included the most sought features listed above.
- Capabilities: As well as features, event registration software should offer other services in addition to the platform itself, such as event technology services and support.
- Customer reviews: We’ve explored the review sites G2 and Capterra to see what users say about these event registration platforms.
- Independent research firm reports: We’ve read reports created by independent research firms about the best event technology.
- Event technologist opinions: We’ve spoken to numerous event technologists and listened to their views on different event registration platforms.
Why You Can Trust SpotMe With These Reviews
We have been in the event technology industry for over 20 years. During that time, we have helped our enterprise customers run thousands of events with our event software that welcomes 500,000+ attendees each month. We have worked with 200+ event production, event management, and medical communications agencies to help our customers deliver engaging events that have resulted in 10,000,000+ customer relationships. And thanks to our long list of integrations, we work with a variety of technology providers every day.
Find out more about SpotMe on our about us page.
The 12 Best Event Registration Software
Event registration software helps organizers handle event registrations, payments, and management in one place. The best options are all-in-one solutions that provide the features you need for seamless event organization.
SpotMe
Named a Leader in The Forrester Wave™: B2B Event Management Technology, Q1 2023 report and a Market Leader in Research In Action’s Vendor Selection Matrix™ Report – Marketing Event Management: The Top Global Vendors 2023.
SpotMe is the end-to-end enterprise event platform for high-touch industries with event registration software that helps you seamlessly plan, promote, and track registrations, all while orchestrating your in-person, virtual, or hybrid events in one cohesive space.
SpotMe’s event registration software enables you to create an unmatched event registration experience that increases signups. It gives you the possibility to build different registration web pages based on your event setup – private, open, or mixed – and the ability to create branded web pages fast by bringing event content from backstage with drag-and-drop tools.
Personalization is one of SpotMe’s event registration software’s strengths. With event registration forms that adapt to each attendee using conditional logic and targeted emails and notifications that you can automate, you can create an engaging experience from the moment attendees land on your registration page.
With SpotMe, collecting data about attendees is easy. Detailed tracking and reports enable you to stay on top of event registrations in real-time and see the impact of your marketing campaigns.
But SpotMe doesn’t stop at event registration software. With a mobile event app, QR code check-in, and badge printing, you can continue to make a great first impression. And with numerous engagement tools, such as an interactive activity feed, networking tools, chatbots, and live chat to Q&A, polls, live applause, quizzes, gamification, and more, you’re sure to leave a lasting impression on attendees to accelerate relationship-building.
Thanks to its enterprise-grade security, enterprise deployment, 24/7 instant support, and white-glove professional event services, managing events with a flawless user experience has never been easier than with SpotMe.
To find out more about what SpotMe’s event registration software has to offer, check out our product page.
SpotMe Reviews
Swoogo
Swoogo is a robust and user-friendly event registration software that provides a comprehensive suite of tools to manage, track, and organize event registration. This platform facilitates the entire process of event registration, from creating customized event websites to handling intricate registration workflows.
With a strong focus on the user experience, Swoogo provides an intuitive interface that makes it easy for attendees to register and for organizers to manage the registrations. The event registration software integrates seamlessly with CRM systems, enabling streamlined data handling and financial transactions. Swoogo also incorporates data analytics and reporting functionalities, providing valuable insights into attendee behavior and event performance.
Swoogo Reviews
SpotMe has a robust native integration with Swoogo. To find out more, check out our Swoogo integration page or see how it works in our knowledge base article.
Rainfocus
Named a Leader in The Forrester Wave™: B2B Event Management Technology, Q1 2023 report and a Market Leader in Research In Action’s Vendor Selection Matrix™ Report – Marketing Event Management: The Top Global Vendors 2023.
Rainfocus is a sophisticated event registration software that excels in handling both virtual and onsite events. At the core of its operations, it streamlines the registration process, enabling event organizers to manage attendees with ease. Rainfocus provides a customizable platform, allowing for the creation of personalized event pages that reflect the specific branding and unique requirements of the event. It offers detailed analytics to track engagement and performance, which can be a critical factor in improving future events.
Another notable feature of Rainfocus is its ability to manage multiple sessions within an event, offering attendees the flexibility to choose and modify their schedule according to their preferences. Moreover, the event registration software integrates smoothly with numerous third-party applications, facilitating a more comprehensive and seamless data exchange.
Rainfocus Reviews
SpotMe has an integration with Rainfocus. To find out more, check out our Rainfocus integration page or see how it works in our knowledge base article.
Whova
Whova is an innovative event registration software that delivers a full suite of services to event organizers. At the core, Whova simplifies the registration process for both event organizers and attendees with a well-structured and intuitive interface. One of the standout features of Whova is its ability to manage multi-dimensional events, seamlessly integrating in-person, virtual, and hybrid models. The event registration platform is equipped with a customizable event website builder that aids in marketing the event and capturing attendee information.
Furthermore, it boasts robust networking tools, allowing attendees to connect and interact before, during, and after the event, fostering a richer event experience. Whova also provides comprehensive reporting and analytics, offering crucial insights about attendee behavior and event success. The event registration software is also designed to facilitate third-party integrations, further enhancing its versatility in handling a variety of tasks associated with event management.
Whova Reviews
Eventbrite
Eventbrite is a widely-used event registration platform that offers a multitude of functionalities to facilitate the organization and management of a broad range of events. Its primary function revolves around streamlining the event registration process, allowing organizers to set up, promote, and sell tickets for their events with ease.
Eventbrite’s event pages are customizable, reflecting the distinct branding of each event, and the system handles a wide range of payment options, making the ticket purchase process user-friendly for attendees from various regions. The platform offers an effective ticketing system, managing diverse ticket types and pricing structures with flexibility. Additionally, Eventbrite provides robust analytics and reporting features, offering valuable insights into ticket sales, attendance trends, and customer data, thus assisting organizers in making informed decisions.
Eventbrite charges 2.5-5% per ticket plus payment processing fees.
Eventbrite Reviews
Splash
Named a Contender in The Forrester Wave™: B2B Event Management Technology, Q1 2023 report and a Market Leader in Research In Action’s Vendor Selection Matrix™ Report – Marketing Event Management: The Top Global Vendors 2023.
Splash is a dynamic event registration software that serves as a comprehensive tool for orchestrating a variety of event types. The software’s primary purpose is to simplify the registration process, allowing event organizers to effortlessly manage attendee data and ticketing procedures. Splash provides a highly customizable platform where organizers can design distinctive, branded event pages, contributing to a seamless user experience and enhancing the event’s image.
One of the defining features of Splash is its emphasis on the attendee experience, offering tools for personalized event marketing, guest list management, and onsite event operations. Furthermore, Splash supports robust integrations with various marketing, CRM, and communication tools, such as Mailchimp, Slack, and Zapier. This facilitates streamlined information exchange and enhancing the efficiency of the overall event management process. The software also includes powerful analytics and reporting capabilities, enabling organizers to gather insightful data about event performance and attendee behavior.
Splash Reviews
To find the event platform that meets all your event registration and other event needs, download our event RFP template and start sending it to vendors right away.
Webex Events
Webex Events is a prominent event registration software specifically designed to support webinars, virtual events, and online conferences. This software simplifies the event registration process, allowing organizers to easily collect attendee information, manage registrations, and track event participation. As a part of its registration management system, Webex Events provides customizable registration forms and automated confirmation emails, enhancing communication with attendees.
One of its event registration software’s distinguishing features is its strength in handling virtual and hybrid events, providing robust tools for live streaming, audience interaction, and content sharing. In addition to these functionalities, Webex Events offers detailed analytics capabilities, providing comprehensive reports on attendee engagement and event performance. These insights can prove invaluable for organizers in refining future event strategies. Moreover, it integrates smoothly with other CRM and marketing tools, facilitating the seamless flow of data.
As part of the broader Cisco Webex suite, Webex Events combines reliable event registration functionalities with powerful virtual event capabilities, making it a comprehensive solution for modern event management needs.
Webex Events Reviews
Cvent
Named a Leader in The Forrester Wave™: B2B Event Management Technology, Q1 2023 report and a Market Leader in Research In Action’s Vendor Selection Matrix™ Report – Marketing Event Management: The Top Global Vendors 2023.
Cvent is a leading event registration software that offers a comprehensive solution for planning, managing, and executing events of all types and scales. Its primary functionality is centered around simplifying the registration process, providing an intuitive platform for event organizers to manage attendee information, ticketing, and registration workflows. Cvent offers a customizable interface, allowing event organizers to create branded, unique event pages and registration forms.
Its powerful analytics and reporting tools provide insightful data about attendee behavior, ticket sales, and overall event performance, which can guide decision-making and planning for future events. Additionally, Cvent includes a suite of marketing tools to enhance event visibility and reach. One of Cvent’s distinguishing features is its extensive integration capabilities, smoothly interacting with a variety of CRM, marketing, and payment processing systems.
Cvent Reviews
Bizzabo
Named a Leader in The Forrester Wave™: B2B Event Management Technology, Q1 2023 report and a Market Leader in Research In Action’s Vendor Selection Matrix™ Report – Marketing Event Management: The Top Global Vendors 2023.
Bizzabo is a comprehensive event registration software designed to streamline the management of various event types, be they in-person, virtual, or hybrid. Its primary function is to simplify the registration process, offering intuitive tools for event organizers to efficiently manage attendee information, ticket sales, and registration workflows. Bizzabo allows for the creation of custom, branded event websites and event registration forms, enhancing the event’s image and making the process more engaging for attendees.
This platform also emphasizes networking and engagement, offering functionalities that facilitate interaction and collaboration among event participants. Furthermore, Bizzabo boasts a robust set of analytics tools, providing insightful data on attendee behavior and event performance, enabling organizers to make data-driven decisions. A noteworthy feature of Bizzabo’s event registration software is its extensive compatibility with various other software, making it possible to integrate with numerous marketing, CRM, and payment systems.
Bizzabo Reviews
Accelevents
Accelevents is an all-in-one event registration software that effectively caters to a variety of event types, including in-person, virtual, and hybrid events. At its core, Accelevents simplifies the event registration process, offering an intuitive and user-friendly platform where organizers can manage attendee information and ticket sales. The software provides the ability to create custom event pages that reflect the unique branding and feel of the event, enhancing its appeal to potential attendees.
One distinguishing feature of Accelevents is its strong focus on attendee engagement and networking; it provides interactive features such as virtual booths, live chat, and Q&A sessions, fostering an immersive event experience. Furthermore, Accelevents offers powerful analytics and reporting tools, providing key insights into attendee behavior and event performance, helping organizers make informed decisions for future events. Its compatibility with various CRM, marketing, and payment systems demonstrates Accelevents’ commitment to providing a seamless and integrated event management experience.
Accelevents Reviews
RSVPify
RSVPify is an event registration software that brings simplicity and efficiency to the process of managing event attendees. It provides a streamlined platform where organizers can easily create customized online RSVP forms for a wide array of event types. RSVPify stands out for its functionality that allows for the management of complex guest lists, offering the ability to handle +1s, group registrations, and tiered guest lists with different levels of access. The event registration platform features an intuitive interface that guides attendees through the registration process, making it straightforward and user-friendly.
Beyond registration, RSVPify also provides tools for event check-in, ticketing, and seating arrangements, demonstrating its comprehensive approach to event management. It includes insightful reporting capabilities, offering organizers the ability to track and analyze RSVP details and attendee information. Moreover, RSVPify’s flexibility extends to its ability to integrate with various other systems, including social media platforms and email marketing tools.
RSVPify Reviews
Idloom
Idloom is an event registration software that offers a comprehensive and user-friendly platform to manage various aspects of event organization. Primarily, it streamlines the registration process, offering tools that facilitate the creation of customized registration forms, attendee management, and ticketing procedures. With Idloom event registration software, event organizers can develop bespoke, branded event websites that can be tailored to the unique requirements of the event. A key feature of Idloom is its automatic invoicing and payment handling system, which supports a range of payment options and simplifies financial management for organizers.
Additionally, Idloom is equipped with robust analytics and reporting capabilities, providing valuable data-driven insights into event performance and attendee engagement. This allows organizers to refine their strategies and improve future events based on the data obtained. Another notable aspect of Idloom is its ability to seamlessly integrate with numerous other software, including CRM and email marketing tools, facilitating a more efficient event management process.
Idloom Reviews
To choose the best event registration software for your needs, evaluate options based on features, customization, integrations, pricing, and user reviews. Look for an end-to-end solution that can handle all your event organization requirements in one platform.
The Best Event Registration Software for In-person, Virtual and Hybrid Events
Event registration software allows you to efficiently manage registrations for your in-person, virtual or hybrid events. The best options provide an easy to use interface for attendees to register, while giving you robust tools to organize and track registrations and more.
Best Event Registration Software for In-Person Events
For traditional in-person events, consider:
- SpotMe: End-to-end solution for events in high-touch industries with QR code check-in, badge printing, attendee management, engagement, CRM integrations, and more.
- Eventbrite: Free option for small events, paid plans with badge printing and onsite check-in tools. Integrates with many email services and payment processors.
- Swoogo: Easy-to-use solution for any events with customized web pages, analytics, and more.
- RSVPify: Simple solution with tools for event check-in, ticketing, and seating arrangements.
Best Event Registration Software for Virtual Events
For online events, look at:
- SpotMe: End-to-end solution to manage registrations for large virtual events in high-touch industries, even those with multiple sessions.
- Rainfocus: Customizable solution for virtual events that can handle multiple sessions.
- Whova: Solution that can handle virtual events with different levels of complexity.
- Webex Events: Solution specifically designed to support webinars, virtual events, and online conferences.
Best Event Registration Software for Hybrid Events
If you have a mix of in-person and virtual attendees, hybrid-focused solutions like:
- SpotMe: End-to-end solution that offers unique registration experiences for remote and in-person audiences.
- Accelevents: All-in-one solution that simplifies hybrid event registration.
- Bizzabo: All-in-one event management software with registration, email marketing, virtual event hosting, and analytics for hybrid events.
- Whova: Enables you to create simultaneous engaging virtual and in-person event experiences, with live streaming, gamification, networking, and more.
Discover The Event Registration Software That Does So Much More Than Just Registration
You now have a solid overview of event registration software options and key considerations for choosing a platform that will streamline your event management processes.
But remember that if you invest in event registration software that does only that, you will have to invest in other software to help you achieve all your event goals. That can be time-consuming and end up costing a lot of money.
That’s why it’s wiser to buy an event platform that includes event registration software, check-in management, badge printing, attendance tracking, a mobile event app, networking, engagement tools, and deep analytics and reporting.
To learn more about SpotMe and how our event platform and our white-glove event technology services can help you run engaging events that audiences love, book a demo today.
FAQ
Event registration software allows event organizers to seamlessly handle registrations and track attendees for their events. Here are some frequently asked questions about using event registration software:
What is event registration software?
Event registration software helps event organizers manage attendees for conferences, congresses, satellite symposia, investigator meetings, and other events. This type of software provides an easy way for people to sign up for your event, whether it’s an in-person event, a virtual event, or a hybrid event. It also gives you a simple system to keep track of registrants, gather valuable first-party attendee insights and handle logistics.
What is the best event registration software?
There are lots of options when looking for the best event registration software. It all depends on the type of event you’re running, your audience, and the goals you want to achieve. Here are the best in our list:
1. SpotMe
2. Swoogo
3. Rainfocus
4. Whova
5. Eventbrite
6. Splash
7. Webex Events
8. Cvent
9. Bizzabo
10. Accelevents
11. RSVPify
12. Idloom
What types of events can use registration software?
Event registration software can be used for any type of event – conferences, congresses, advisory boards, satellite symposia, investigator meetings, and more. If you are organizing an event that involves attendees registering, whether for a private event in the healthcare industry or an open event in the professional services industry, event registration software can help streamline the process.
How much does event registration software cost?
Event registration software is available at different price points. Open source and free options are available for small events on a budget. Mid-range software typically starts around $50 to $500 per month. Enterprise-level software for very large events can cost $10,000 per year or more. Many software vendors offer free trials so you can explore different options.
